Privacy Policy

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Privacy Policy

Last updated: 7 November 2025

1. Introduction

Welcome to Docslynked Ltd (“we,” “our,” “us”).

We are committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website, use our services, or interact with us in any way.

Docslynked Ltd is a company registered in the United Kingdom.

If you have any questions about this policy or how we handle your information, please contact us at:

📧 admin@docslynked.com

2. Information We Collect

We may collect and process the following types of personal information:

• Personal Identification Information: Name, email address, phone number, company name, job title, and postal address.
• Account Information: Login details, passwords (encrypted), and user preferences.
• Communication Data: Information you provide when you contact us by email, web forms, or other communication channels.
• Usage Data: Information about how you use our website and services, including IP address, browser type, and activity logs.
• Cookies and Tracking Technologies: We use cookies to enhance your browsing experience, analyse site traffic, and personalise content.

3. How We Use Your Information

We use your personal data for the following purposes:

• To provide and manage our services.
• To respond to your enquiries and provide customer support.
• To process transactions and send confirmations.
• To improve our website, products, and services.
• To send updates, promotional materials, or newsletters (only if you have opted in).
• To comply with legal obligations and prevent fraud.

4. Legal Basis for Processing

We process your personal data under one or more of the following lawful bases:

• Consent: You have given clear consent for us to process your data.
• Contractual necessity: Processing is required to deliver our services or fulfil our contract with you.
• Legal obligation: To comply with applicable UK laws and regulations.
• Legitimate interests: For our business operations and service improvement, provided your rights are not overridden.

5. Data Retention

We retain your personal data only as long as necessary for the purposes outlined above, or as required by law.

When data is no longer needed, it will be securely deleted or anonymised.

6. Data Sharing and Third Parties

We do not sell or rent your personal data.

However, we may share data with trusted third-party service providers who help us operate our business (e.g., payment processors, hosting providers, email services).

All third parties are required to handle your data securely and in compliance with GDPR.

7. Data Security

We take appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction.

8. Your Data Protection Rights

Under the UK General Data Protection Regulation (UK GDPR), you have the right to:

• Access your personal data.
• Request correction of any inaccurate or incomplete information.
• Request deletion of your data (“right to be forgotten”).
• Object to or restrict processing of your data.
• Request data portability.
• Withdraw consent at any time (where applicable).

To exercise any of these rights, please contact us at admin@docslynked.com.

9. Cookies

We use cookies and similar technologies to improve user experience.

You can control cookies through your browser settings.

For more information, please see our Cookie Policy (if applicable).

10. Links to Other Websites

Our website may contain links to third-party websites.

We are not responsible for the privacy practices or content of those sites.

We encourage you to review their privacy policies before providing any personal data.

11. Changes to This Policy

We may update this Privacy Policy from time to time.

Any changes will be posted on this page with an updated “Last updated” date.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us:

📧 admin@docslynked.com

📍 Docslynked Ltd, United Kingdom